It's confusing. You applied to a PhD program in philosophy in the U.S. You haven't been admitted. You haven't been rejected. You're in limbo. Let me explain and offer some advice.
Yield-Based vs. Seats-Based Admissions
Yield-based. Some departments -- the ones with wise high-level administrators -- aim for a target entering class size and admit students expeditiously to fill it. Suppose a department wants six entering students and expects a 40% yield (meaning 40% of admitted students enroll). The sensible course is to admit fifteen students in February or early March, recruit all of them, and expect about six to say yes.
Seats-based. Other departments -- the ones with foolish high-level administrators -- receive a strict allotment of seats, for example six. They then admit that allotment swiftly, adding more only as admitted students decline. Adminstrators can rest assured that no more than six students will need funding, which is slightly more convenient for those administrators. But it wreaks havoc on the admissions process, since:
- Departments become reluctant to admit students they think will go elsewhere -- for example, strong candidates likely to have been admitted to higher-ranked programs.
- Departments pressure early-admitted students to decline quickly, to free up seats.
- It creates a chaotic rush of last-minute admittances as April 15 approaches (the standard deadline for decisions). Many students understandably want the full time to decide, especially if they are hoping for a last-minute decision from a program they prefer.
These costs plainly outweigh the the minor budgetary convenience of seats-based admissions, especially since (1.) the risk of overenrollment can be spread across several departments, and (2.) funding uncertainty already exists beyond the first year, as students stochastically drop out or find independent funding. Unfortunately, unwise administrators swarm the Earth. My own department uses seats-based admission.
In practice, the division isn't entirely sharp. Some yield-based departments admit conservatively early on -- maybe ten students rather than fifteen -- and then admit more on a rolling basis as the picture clarifies. And some seats-based departments informally reach out to strong candidates to gauge interest. (If a candidate says, "Oh I've just been admitted to Princeton and Yale, so it's very unlikely I'd come to [School X]", the committee thanks them for their candor and moves on.)
What a Waiting List Is
Some departments maintain an official, ranked waiting list. More commonly, it's a nebulous group: about six to fifteen near-admits, who are on the committee's mind but not strictly ranked or formally designated. Either way, the list's composition and ranking can vary depending on who has already accepted and declined. For example, if the department would like to have at least one student in history of philosophy and their top-choice history student has declined, the next offer might go to a strong history of philosophy student who didn't quite make the initial cut.
If you have been admitted, the admitting department will of course tell you. If you have been rejected, they might tell you, or you might hear nothing (or nothing until after April 15); so if you don't hear anything by April 1, that doesn't mean you're on the waiting list. Students are sometimes contacted to be told they're on the waiting list, but often (usually?) not.
As April 15 approaches, departments that look like they won't hit their enrollment target will start contacting students on their official or unofficial waiting lists, with increasing urgency as 11:59 pm April 15 nears. This is especially true for departments with seats-based admissions and low yields. (Rarely, departments will reach out April 16 or after, which is not quite kosher but understandable.)
How to Figure Out Whether You Are on the Waiting List
Admissions chairs will likely be annoyed with me for giving this advice, since it will increase their volume of email, but I want what's best for you, not for them.
If you haven't heard by April 1, feel free to email the admissions committee to ask if you are on the waiting list. Even departments who have fallen behind schedule should have mostly sorted out their top offers and near-admits by then. You deserve to know by April 1 whether you're a near-admit with a chance of a late offer or whether you're out of consideration. It's not rude for you to contact them with a brief query. The one exception would be if the department has made clear in the admissions process or on their website either that they have no waiting list or that if you haven't heard by X date (before April 1) you will definitely not be admitted.
There's one other condition under which it makes sense to query, even before April 1: if you are about to accept an offer elsewhere, would prefer the department in question, and have a reasonable expectation of a decent chance of admission.
How to interpret the reply: You might not hear a definitive "no", but if the committee says something like "it's unlikely you'll be admitted" or "you're not currently under consideration", you should interpret that as a no. If there's a realistic chance of a last-minute admission, the response will be more encouraging or specific, without creating unrealistic expectations -- for example, "probably not, but there is a chance, so if you're still interested, stay in touch".
How to Increase Your Chance of Admission, If You're on the Waiting List
When a department turns to its waiting list, it's hoping that students will quickly say yes. This is especially true in the second week of April. Therefore, convey enthusiasm! Simply asking whether you're on the waiting list already displays interest, so that's a good start. If you're permitted to attend a campus event, go if you can. Recruitment events are usually only for admitted students, but not always, especially for candidates near the top of a seats-based department's waiting list. If a committee is on the fence among four waitlisted students and one has shown more enthusiasm than the others, they're likely to turn to the enthusiastic student.
The admissions committee might try to gauge your interest. It's contrary to good policy for them to bluntly ask whether you'd accept an offer, and you shouldn't be expected pre-commit. But if you're genuinely eager about the program, say so. If you've been admitted elsewhere but think you'd probably prefer the department in question, let them know.
Being a Good Citizen
Whether you're on the waiting list or have been officially admitted, I recommend frankness and honesty. The process is chaotic and full of perverse incentives (especially in seats-based departments), and you can help it run more smoothly by:
- notifying departments as soon as you know you won't accepting their offer of admission (even if you haven't settled on a final choice);
- honestly communicating your likelihood of accepting, so that committees can estimate their yield;
- keeping your communications brief and polite, and not writing repeatedly;
- not contacting other professors in the department hoping for an inside track to admission.
